Session Agenda

Set the stage for experimentation — no prior AI experience required.

• Why AI matters specifically for academic leadership at this moment
• Dispel common myths (AI as replacement vs. force multiplier)
• Establish a safe space to experiment, fail, and iterate
• How today's exercises were built: tailored to your role, not generic

Before the exercises begin, every participant connects their Google workspace to ChatGPT Enterprise — this unlocks the full value of the exercises that follow.

• Navigate to Settings → Connections in ChatGPT Enterprise (UMD workspace)
• Connect Gmail, Google Calendar, and Google Drive in under 5 minutes
• Verify the connection with a quick test prompt
• Full guide available at google-connections-exercise.html

The foundation exercise: learn the three-step framework that makes every subsequent prompt more effective. Hands-on from the first minute.

• Step 1 — Role: tell ChatGPT who it's speaking as and to
• Step 2 — Context: give it the specific situation, not a generic description
• Step 3 — Constraint: define the format, length, and tone of the output
• Live iteration — show how each step measurably improves the result

Build a personal AI writing profile from your own sent emails, then use it to draft communications that actually sound like you.

• ChatGPT analyzes your writing style from connected Gmail (or pasted samples)
• Generates a structured "voice profile" capturing your tone, vocabulary, and patterns
• Draft a real email using the profile — compare it to what you'd write unassisted
• Full guide: email-style-exercise.html

Brief group reset — surface early reactions before moving to the take-home exercises.

• What surprised you most in the first two exercises?
• Where did it fall short — and what does that tell you about prompting?

Set up a personalized morning briefing that runs automatically every weekday — your agenda, priority emails, and key context delivered before your first meeting.

• Build a custom briefing prompt using the 10-question builder (Q2 pre-filled)
• Activate it as a ChatGPT Scheduled Task (Explore → Scheduled Tasks → New Task)
• Personalized version with your role and division pre-filled on your individual exercise page
• Full guide: scheduled-tasks-exercise.html

Google's NotebookLM turns any collection of documents — reports, research papers, meeting notes — into an interactive knowledge base you can query and summarize.

• Upload source documents and ask questions across the full corpus
• Generate summaries, briefings, and FAQs from your own materials
• Ideal for strategic planning documents, accreditation materials, and research portfolios
• Personalized hands-on NotebookLM exercises available on your individual exercise page

Ground the session in responsible use and send leaders away with a clear commitment.

• UMD data privacy and AI use guidance — what's in and out of scope
• Recommended tools and access for your teams
• Each participant leaves with one committed experiment to try in the next 30 days
• Resources: AI & Data Privacy · Prompting Tips